Parish Council Draft Agenda
September 20, 2020
Present: Rev Cameron, David Hildreth, Pam Tattersfield, Muriel Shephard, Anna Morgan,
Eve Brealey, Rita Carey
Regrets: Karen Brumpton
Notetaker: Elaine Graham
Pam Tattersfield opened the meeting with prayer.
Anna Morgan moved and Muriel Shephard seconded that the agenda be accepted. Carried
Eve Brealey moved and Rita Carey seconded that the minutes from August parish council minutes be approved. Carried
Business Arising from Minutes
All items will be covered in the agenda.
Financials and Envelopes Report
Eve reported on the financials for August 2020
Eve noted that Revenue Canada has acknowledged receipt of the report sent in by St John the Divine and that the GST rebate has been received in the amount of $705.56
Eve Brealey moved David Hildreth seconded that the financial reports be accepted as printed. Carried
Envelope report
Rita Carey reported on the envelope givings. Copy of this report is available.
Mutual Ministry Goals
Cameron reported on his shared ministry goals for 2021 . Cameron will incorporate the ministry goals through various methods of communication. The committee agreed that the goals are important and clearly written. about them in his reflections – the committee agreed that the goals are important and good
David Hildreth moved and Pam Tattersfield seconded to accept the mutual ministry goals. Carried
Fundraising + Stewardship
Masks –Cameron reported that we have sold a good number of masks (close to $200.00) and masks are still being sold
Bazaar – the date has been set for the Bazaar, November 28th, it may be an in person event or an online event. More to come on this. There was a discussion wondering if people are making things for the bazaar; should an announcement go out to the parish to see if people are making things? We will need to take an inventory of items available from people if it goes on line. Cameron ( and possibly Igor) will help with the online process. How do we connect with people who are not on line? Important to include everyone (note to Cameron)
Stewardship Campaign – can be done on line, we can have printed materials available for people, time line of November for the campaign – idea to video tape people with a minute for stewardship to incorporate in worship services – Cameron will put together a team to work on this with him
It was agreed that The Anglican Foundation will be highlighted in the stewardship campaign.
Outreach
Cameron reminded the committee that Thanksgiving Food Drive is coming up.
Ride for Refuge – PWRDF
Cameron is participating in the 50 K ride - Cameron will have provide more information
David Hildreth moved Pam Tattersfield seconded that St John the Divine make a donation to the Anglican Foundation in the amount of $250.00 - carried
There was some discussion about adding the Anglican Foundation in the 2021 budget.
Maintenance Report
Rectory update
David reported that St John has received 4,000.00 from the Diocese as part of their insurance plan - thank you to David for all of the work he put into our claim
Roof
Elaine reported that she has been in touch with Robert Kaethler from Polyglass Roofing with regards to having the work done on the roof
Fence – pending
Gardening – thank you to Rita, Lou, Norma and Pam who have done weeding – the Memorial garden looks great
Reopening Plans
Survey
Cameron reported that he received 49 responses which was very helpful. Most people have been enjoying the on line services and Sunday was the preferred time for people to gather in person for worship. The data from the survey will be shared on the website.
Equipment
Cameron reported that he can stream from his laptop (can not stream from his phone) streaming will record it and then it will go up on YouTube . The goal is to have the link sent out next week once we try it this week – stay tuned. Elaine to connect with Brad to talk with him about streaming. Cameron thanked many people for coming together to get the sanctuary ready
Cameron asked for feedback regarding the sermon style of interviewing his friend – should he do more? Now is the a good time to be doing this kind of worship because it is on line – twice a month maybe connecting with other clergy – from Squamish, fellow students, from the Deanery – the committee agreed that this would be good to do, suggested to start with Darcy and go into community Christmas care – new bishop – note to put this in the newsletter so that the parish knows what is going on
Staying Connected
Website/Communications – Cameron still working on the changes to website
Elaine to check with Shaw to make sure we have enough ‘power’ to live stream
Whistler – Cameron connecting with this group and is inviting the people in Whistler into a 6 month discernment process to see what the Whistler people need/want regarding church. Cameron reminded the group that he is still looking for a Whistler point person
Ministry Groups
At this point in time we have Music Together and Squamish Fresh renting outdoor space
Music
We do not have a church musician, we do have people who are happy to help out. We need to think about budget line, we have 1,000.00 currently budgeted for music for the rest of this year. Do we want to advertise? At this point there is no singing but we do need to plan – Cameron to research more about this and report back
Mothering Table
There was an article in the local paper, looking for hosts, Cameron has already been approached by the group to see if St John would be interested in participating in this program. They would like to host their gatherings at St John in the hall with safe distancing. There was great response and support for this group, Covid-19 making it a challenge at this time.
Regarding preparing meals it was noted that our kitchen is not certified, perhaps it is time to look into upgrading our kitchen to meet the new standards.
First step: let’s find out who would be interested?
Should we get a quote to see what we need to do to get the kitchen up to par
Children’s Ministry – we have the money, no plans at this time with Covid
Upcoming Events
St. Francis
pet blessing Sunday October 4th people will be invited to bring their pets to the parking lot during coffee hour time
Baptism
Stacey Spencer on November 1st, safety prodicals in place for baptism
Linda Memorial
No date has been set yet, there would be limited seating and the service would live streamed. Thanks to Rita and Pam for the write up in the paper about Linda, idea of a bench memorial for Linda – table for next meeting
Squamish Fresh has started up all groups have paper work to sign a waiver
Next Parish Council Meeting – October 18
Adjournment
David moved to adjourn
Closing Prayer + Grace at 1:28